Managing payroll and CPF contributions in Singapore: best practices

Company secretarial services in Singapore

Starting and running a business a Singapore can be a challenge, it starts with registering your business, keeping financial records, hiring staff, getting permits, and lots and lots of nitty gritty. One of the most important aspects of running a business in Singapore is, managing payroll and provident fund contributions. No matter the size of your business managing your numbers is vital to its growth. 

The best practices of timely payroll processing and keeping in toe with the CPF regulations are what we will talk about in this article. We will also discuss how involving company secretarial services, accounting firms and professional accountants in Singapore can help you ease this process.

The importance of payroll management

Timely processing of payroll and accurate management is important for any company because, it ensures that your employees are paid on time which in itself is a major motivator for the workforce, it boosts confidence and contributes to their job satisfaction. It will also help your business in avoiding legal penalties and risks in Singapore because Singapore has very strict laws when it comes to paying the employees on time and other labor laws so, keeping on the good side of your workforce is the way to go, literally.

What role does CPF play?

The central provident fund contributions are a comprehensive social security scheme that comes in handy after retirement or in providing healthcare and housing benefits to Singapore residents. Each employer is required to contribute to their employee’s provident fund while the employees also contribute a portion of their salary to the fund, these funds provide long-term security to the employees and are crucial to showing compliance and support to the workforce.

Why do you need company secretarial services?

A company secretary will help you streamline all your business processes starting from managing your payroll processes that will ensure that your employees are paid on time and supervising the CPF contributions along with other financial and legal matters and aiding your business in identifying any areas of potential risks and penalties. In short, it will help you navigate through the Singapore business world and help you understand the complexities it entails.

Recommended post: What can a company secretary do for your business?

Seeking expert advice from Singapore accounting firms

A Singapore accounting agency can help you with everything related to numbers ranging from income tax & GST tax filing to payroll management, and financial reporting. An accounting agency has a team of professional accountants that are knowledgeable about all the loops and intricacies of the accounting world and are trained to provide businesses with all the support and guidance when it comes to financial decisions and challenges. An accountant in Singapore will also help you keep in line with the local regulations and industry practices. You will be able to effectively manage your payroll which includes the calculation of salaries and creating payroll reports and CPF deductions from employee salaries.

Best practices for payroll and CPF management

Every department within the company needs a set of rules and best practices to keep up with the growing market demands and business ethics. Let us discuss some of the best practices for payroll and CPF management.

  • Practicing transparency
    Maintaining accurate records of employee salaries, CPF deductions and contributions and other financial records will help you maintain transparency with the workforce which will build trust and meaningful relationships.
  • Be on time
    Make sure your employees receive their salaries on time in order to boost the confidence and overall morale of the employees.
  • Compliance with CPF regulations
    Keep yourself up to date with the provident fund contribution rates and comply with the rules and regulations to avoid penalties and risks.
  • Take advantage of technology
    Making use of technology in your daily operations such as using payroll software will help you automate the process which will decrease the chances of errors and miscalculations and streamline the entire process.
  • Feedback and reviews
    Take regular feedback from your workforce to help you determine areas of improvement and opportunities. Feedback from employees will also make the workforce feel seen and heard.
  • Train and educate your employees
    Help your workforce keep their skills ahead of the market by organizing regular training sessions for up-and-coming processes and technologies.

Managing payroll and CPF contributions along with other financial business goals can be a bit too much but, seeking help from Singapore accounting agencies, company secretarial services, and professional accountants can really help make your entrepreneurial journey smooth and error-free. These organizations can help you ensure accurate payroll processing, compliance with CPF regulations and support the long-term well-being of your employees. 

By following the payroll management and CPF best practices such as paying your employees on time, keeping up to date with the CPF rules and regulations, taking regular feedback from your employees while also refurbishing their skills and expertise, and most importantly, leveraging the power of technology to grow and prosper.


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ACRA Cancels Registration of Filing Agent and Qualified Individual for AML/CFT Breaches

The Accounting and Corporate Regulatory Authority (ACRA) had cancelled the registrations of filing agent (RFA) and qualified individual (RQI) on 18 January 2024. The registrations were cancelled in view of breaches of anti-money laundering and countering the financing of terrorism (AML/CFT) controls under the ACRA (Filing Agents and Qualified Individuals) Regulations 2015 (the “ACRA Regulations”).

Some of the basic AMT/CFT controls that a RFA and RQI are required to exercise are as follows:

(a) perform additional customer due diligence measures when a customer is not physically present during onboarding;

(b) inquiring if there exists any beneficial owner in relation to some of its customers; and

(c) perform risk assessments i

RQIs and RFAs provide corporate secretarial services for business entities, such as helping customers to incorporate companies, file annual returns and fulfil other filing requirements under the Companies Act 1967 or other Acts under ACRA’s purview. RQIs and RFAs are required to perform customer due diligence measures in accordance with the ACRA Regulations, and conduct their business in such a manner as to guard against the facilitation of money laundering and the financing of terrorism. RQIs and RFAs must also satisfy statutory requirements such as being fit and proper persons, to be registered or continue to be registered.

RQIs and RFAs who breach their statutory obligations may be subject to enforcement actions, such as financial penalties of up to $10,000 or $25,000 per breach respectively or have their registrations with ACRA suspended or cancelled.

Therefore, RQIs and RFAs play an important role in helping to detect and combat illicit activities.

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